ToFF Form: User Guides (Form Workflows)

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Managed by CultureOS

This operational guide details the end-to-end workflow for authoring surveys, configuring branching logic, enforcing Foundation typography, distributing links, and auditing submissions in ToFF Form.

System Operations & Engineering

This operational system is configured, deployed, and managed by CultureOS. CultureOS is an AI-native practice helping cultural institutions modernize digital infrastructure, archives, and research workflows responsibly.

Workflow 1: Creating a Survey

 [ Dashboard ] ──> [ + New Survey ] ──> [ Choose Template or Scratch ]
                                                  │
                                                  ▼
 [ Configure Questions ] ──> [ Typography & Visuals ] ──> [ Publish Link ]

1. Navigate to the Surveys tab and click "New Survey" in the top right.
2. Select between:
   • Start from Scratch: Build a custom questionnaire tailored to your project.
   • Foundation Templates: Select from pre-configured blueprints, including 2026 Emerging Artist Scholarship, Exhibition Experience Survey, or Annual Contributor Feedback.
3. Add and arrange question modules according to your intake requirements:
   • Free Text (Short / Long): For qualitative reflections, artist statements, or bios.
   • Single / Multi-Select: For demographic categorization or multi-choice preferences.
   • Rating & NPS: For museum experience or programmatic satisfaction scoring.
   • File Upload: For portfolio PDF submissions, CV attachments, and high-resolution artworks.
   • Consent Checkboxes: Mandatory for GDPR / CCPA privacy acknowledgments.

Workflow 2: Advanced Logic & Dynamic Branching

To keep forms concise and prevent respondent cognitive overload:

1. Hover over any question card and click Logic (Branching).
2. Define conditional jump conditions:
   • Example: IF Question 2 (Are you applying for the Artist Residency?) EQUALS "Yes" THEN JUMP TO Question 4 (Portfolio Upload) ELSE JUMP TO Question 6 (General Feedback).
3. Preview the live branching flow in the built-in real-time interactive preview canvas on the right side of the screen.

Workflow 3: Typography & Aesthetic Alignment

All surveys inherit the Foundation's gallery-grade typographical hierarchy:

Typographical Level	Official Foundation Font	CSS Implementation	Purpose
Headlines (大标题)	Tom Slab Medium (Caps)	font-family: 'Tom Slab', serif;	Welcome screen titles, survey headers
Subheadings (副标题)	Favorit Regular	font-family: 'Favorit', sans-serif;	Section descriptions, instructions
Body & Options (正文)	Favorit / Tom Sans	font-family: 'Favorit', sans-serif;	Question text, answer cards, button labels

Background Palette

To prevent visual strain and preserve photographic clarity, surveys default to an Understated Gallery Neutral Gray (#f4f4f4) with high-contrast #111111 typography. Vibrant colors are restricted to interactive confirmation pills.

Workflow 4: Distributing Surveys

1. Standalone Link Surveys (/s/xxxx)

• Click Publish to generate a direct link formatted as:

  https://form.tomoffinland.org/s/cmv1...

• iMessage & Social Sharing: The server automatically injects rich OpenGraph meta tags:
  • Title: ToFF Form | Tom of Finland Foundation
  • Description: Official survey & feedback platform of Tom of Finland Foundation.
  • Preview Image: 1200x630 high-resolution branding card (https://form.tomoffinland.org/og-preview.png).

2. Website & Archive Ingestion Embeds

To embed surveys inside the Foundation’s web portals:

<div id="toff-form-container"></div>
<script 
  src="https://form.tomoffinland.org/api/v1/client/storage"
  data-survey-id="cmv1..."
  data-container-id="toff-form-container">
</script>

Workflow 5: Response Auditing and Exporting

1. From the survey dashboard, click the Responses tab to inspect live metrics.
2. View response summaries:
   • Completion Rate: Ratio of respondents who finished all mandatory prompts.
   • Average Time: Mean duration spent completing the intake.
   • Drop-off Funnel: Visual representation identifying drop-off bottlenecks.
3. Click "Export Data":
   • Export to standard .csv or .xlsx format.
   • Confidentiality Warning: Any exported files containing applicant portfolios, phone numbers, or private emails must be moved directly into encrypted institutional storage.