ToFF Form: Getting Started

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Managed by CultureOS

This guide walks new administrative staff, scholarship committee members, and curators through their initial access and workspace configuration in ToFF Form (https://form.tomoffinland.org).

System Operations & Engineering

This operational system is configured, deployed, and managed by CultureOS. CultureOS is an AI-native practice helping cultural institutions modernize digital infrastructure, archives, and research workflows responsibly.

Step 1: Accessing the Portal

1. Open any modern desktop or mobile browser and navigate to:

   https://form.tomoffinland.org

2. Enter your authorized Foundation email address (e.g., firstname.lastname@tomoffinland.org).
3. Click "Continue with Email" to request a one-time cryptographic Magic Link.
4. Check your inbox for a message from Tom of Finland Foundation <forms@tomoffinland.org>.
5. Click the secure sign-in link inside the email to enter the platform without requiring a vulnerable static password.

Step 2: Confirming Workspace Integrity

Once logged in, verify your environment settings:

• Brand Verification: Check the top-left sidebar. You should see the authentic Tom of Finland pure black handwritten signature, confirming you are connected to the Foundation's official sovereign production instance.
• Workspace Selector: Ensure the active workspace reflects the Foundation's primary operational space or your specific committee assignment (e.g., Tom of Finland Foundation Main, 2026 Scholarship Committee).

Step 3: Enrolling FIDO2 Passkeys (Recommended)

For enhanced defense against credential theft and phishing:

1. Click your user avatar in the lower-left corner and navigate to Account Settings.
2. Select the Authentication & Passkeys tab.
3. Click "Add Passkey" and follow the browser prompts to register your device authenticator:
   • macOS: Touch ID on MacBook or Magic Keyboard.
   • iOS / iPadOS: Face ID or Touch ID.
   • Hardware Tokens: YubiKey or Titan Security Key.
4. Once enrolled, future sign-ins can be completed in sub-second time using biometric verification.

Step 4: Exploring the Dashboard

The ToFF Form dashboard is organized into four core functional zones:

┌─────────────────────────────────────────────────────────────┐
│ [Tom of Finland Signature]             [User Profile / MFA] │
├─────────────────┬───────────────────────────────────────────┤
│ 📋 Surveys      │ Active Surveys (Live Intakes & Feedback)  │
│ 👥 Contacts     │ Survey Respondents & Grantee Database     │
│ ⚙️ Settings     │ Workspace Configuration, Branding, Team   │
│ 🔌 Integrations │ Webhooks, ToFF Sign Sync, API Keys        │
└─────────────────┴───────────────────────────────────────────┘

1. Surveys: View real-time response rates, completion ratios, drop-off analytics, and live survey URLs.
2. Contacts & Attributes: Securely query respondent profiles and historical participation records.
3. Settings & Appearance: Verify the Foundation’s global typography mappings and color palettes.
4. Integrations: Configure webhooks connecting survey completions to internal databases.